ARCHIVED CONTENT
You are viewing ARCHIVED CONTENT released online between 1 April 2010 and 24 August 2018 or content that has been selectively archived and is no longer active. Content in this archive is NOT UPDATED, and links may not function.Extract from an article by Craig Ball
To get the ball rolling for PREX, I drafted a list of ten elements I thought were essential components of whatever communication aspires to call itself the “perfect” preservation notice. These were:
Ten Elements of a “Perfect” Legal Hold Notice
- Timely
- Communicated through an effective channel
- Issued by person(s) with clout
- Sent to all necessary custodians
- Communicates gravity and accountability
- Supplies context re: claim or litigation
- Offers clear, practical guidance re: actions and deadlines
- Sensibly scopes sources and forms
- Identifies mechanism and contact for questions
- Incorporates acknowledgement, follow up and refresh
Exhaustive? Probably not. Perfect? Surely not. But, a legal hold directive that incorporates all of these elements is virtually assured of withstanding scrutiny; and one that materially lacks these elements is insufficient and may prove in indefensible when challenged.
Read the complete article at Crafting the “Perfect” Legal Hold Notice