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Extract from article by Karen Berry and Helen O’Reilly

Despite predictions that computers would usher in a “paperless future,” it is undeniable that paper remains a large component of the typical office.  One study by the Journal of the American Medical Association (JAMA) found that breaches of paperrecords still account for as many as 31% of security breaches.

The continuing role of paper records in office life is a stark reminder that data security is not limited only to electronic records.   Paper matters.

Companies should take steps to ensure that their data security safeguards address all threats to personal information regardless of the format in which the information is maintained.  When constructing a data security plan – including breach prevention and detection measures– organizations should consider risks to, and appropriate protections for, paper records containing sensitive information as well as ensure that incident response plans address steps for handling a breach involving paper records.

 

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