Content Assessment: Protecting Revenue and Reputation? Reducing Corporate Risk from From Departing Employees
Information - 92%
Insight - 91%
Relevance - 94%
Objectivity - 88%
Authority - 92%
91%
Excellent
A short percentage-based assessment of the qualitative benefit of the post highlighting the importance of employer protection programs and sharing an example of such a program from specialized eDiscovery provider, HaystackID.
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Background Note: As companies across industries, from Silicon Valley to Wall Street, continue to navigate the ever-changing business landscape, it has become increasingly important for them to understand the importance of employer protection programs designed to mitigate the risks associated with departing employees.
With the current accelerated pace of corporate staffing reductions, the rise of data breaches, and the increasing importance of data security, organizations must be proactive in protecting their sensitive information and maintaining data security as employees leave the organization. Employer protection programs can help address this challenge while ensuring compliance with legal and regulatory requirements, minimizing the risk of data breaches, and protecting the organization’s reputation.
While many eDiscovery service providers offer employer protection programs, these programs, regardless of provider, typically include key elements such as:
- Data collection: This includes identifying and collecting all relevant data and information from the departing employee’s computer, email, cloud storage, and other devices or systems.
- Data preservation: This includes preserving all collected data in its original format and ensuring that it is protected from alteration or deletion.
- Data review: This includes reviewing the collected data to identify and isolate any sensitive or confidential information.
- Data migration: This includes transferring all relevant data and information to a new location, such as a new employee’s computer or a centralized data storage system.
- Data destruction: This includes securely destroying any data that is no longer needed, such as old email or files that are no longer relevant.
- Compliance and legal holds: This includes ensuring compliance with legal and regulatory requirements, such as data retention and eDiscovery rules, and placing legal holds on any relevant data or information.
- Reporting and auditing: This includes providing detailed reports on the data collection, preservation, review, migration and destruction process, as well as regular audits to ensure compliance with the program
- Employee training and education: This includes educating employees about the program and best practices for data security, and providing training for employees on properly handling sensitive information.
- Risk management: This includes assessing and managing the risks associated with employee departures, such as the risk of data breaches or loss of confidential information.
- Post-departure monitoring: This includes monitoring the departing employee’s activities, such as accessing the company’s data or network after leaving the company, to ensure that they do not misuse or disclose confidential information.
One program available for cybersecurity, information governance, and legal discovery professionals and the companies they support is HaystackID’s Forensics First Employer Protection Program. An overview of this program is shared to paint a picture of a comprehensive program that can help employers reduce the risk of computer-related theft, destruction, or misuse of digital access and assets resulting from intentional and unintentional activities associated with an employee’s voluntary or involuntary separation.
Program Information Sheet
Departing Employees? Forensics First Employer Protection Program
HaystackID
As harsh as it sounds, every departing employee poses a risk to your business if the transition is not correctly managed and documented. This risk ranges from inadvertent access to sensitive company information as basic as company internal organizational charts to deliberate efforts to acquire and use economically essential customer lists and contracts for competitive advantage.
To help employers manage and mitigate potential departing employee risk, HaystackID provides proactive protection from departed employees through its Employer Protection Program. With this program, HaystackID’s expert-certified forensics examiners can help you proactively protect your organization against access, theft, and destruction of digital assets by departing employees. This proven program provides you with a range of offerings that span the spectrum from premium protection and full reporting to targeted protection with selected reports. Corporations and organizations can purchase Employer Protection Program support, choosing from options designed to balance required protection and ease of business engagement.
- Learn more about mitigating departing employee risk.
- Learn more about HaystackID’s Forensics First Services.
About HaystackID®
HaystackID is a specialized eDiscovery services firm that supports law firms and corporate legal departments through its HaystackID Discovery Intelligence, HaystackID Core, and HaystackID Global Advisory offerings. In addition to increased offerings, HaystackID has expanded with five investments since 2018. Repeatedly recognized as a trusted service provider by prestigious publishers such as Chambers, IDC MarketScape, and The National Law Journal, HaystackID implements innovative cyber discovery services, enterprise solutions, and legal discovery offerings to leading companies across North America and Europe, all while providing best-in-class customer service and prioritizing security, privacy, and integrity. For more information about its suite of services, including programs and solutions for unique legal enterprise needs, please visit HaystackID.com.
Additional Reading
- A Running List: Top 100+ eDiscovery Providers
- Andrew Haslam’s eDisclosure Buyers Guide – Online Knowledge Base
Source: ComplexDiscovery
