Thu. Apr 18th, 2024

Generative Artificial Intelligence and Large Language Model Policy


Policy Statement*

Generative Artificial Intelligence and Large Language Model Policy for ComplexDiscovery OÜ

Updated Septmber 12, 2023.

1. Purpose

The purpose of this Generative Artificial Intelligence and Large Language Model Policy (“Policy”) is to provide guidance and establish a framework for the responsible and compliant use of generative artificial intelligence (GAI) and large language models (LLMs) within ComplexDiscovery OÜ. This Policy aims to ensure that GAI and LLMs are used in a manner that promotes ethical behavior, protects user privacy, adheres to applicable laws and regulations, and upholds the principles of transparency and accountability.

2. Scope

This Policy applies to all employees, contractors, and third-party vendors engaged in the development, deployment, or use of GAI and LLMs within ComplexDiscovery OÜ.

3. Definitions

Generative Artificial Intelligence (GAI): A subset of artificial intelligence that focuses on creating new data samples or content based on patterns learned from existing data. These AI systems use machine learning algorithms, often deep learning techniques, to generate outputs that resemble the input data in terms of structure, style, or content. Generative AI models are capable of producing various types of content, such as images, text, audio, or video, and have applications in numerous fields, including art, music, design, natural language processing, and data augmentation.

Large Language Model (LLM): An advanced type of artificial intelligence model specifically designed to understand and generate human-like natural language. These models are trained on vast amounts of text data from diverse sources and use deep learning techniques, such as neural networks, to identify patterns and relationships within the text. As a result, LLMs can comprehend context, generate coherent sentences, and even answer questions or engage in conversations with users. Their ability to process and produce natural language has made them valuable tools for various applications, including machine translation, sentiment analysis, summarization, content generation, and conversational AI.

4. Compliance Requirements

4.1 Legal Compliance

All uses of GAI and LLMs must comply with applicable laws, regulations, and industry standards. This includes, but is not limited to, data protection and privacy laws, intellectual property rights, and content regulations.

4.2 Ethical Considerations

Users of GAI and LLMs must adhere to ethical principles and avoid using the technology in ways that promote discrimination, harassment, or any form of harm. Users must also refrain from using GAI and LLMs to create or disseminate false or misleading information.

4.3 Privacy and Data Protection

Users must ensure that GAI and LLMs are used in accordance with ComplexDiscovery OÜ’s data protection and privacy policies. This includes obtaining necessary consent, safeguarding personal information, and ensuring the security and confidentiality of data used in GAI and LLM applications.

4.4 Intellectual Property

Users must respect the intellectual property rights of others and avoid using GAI and LLMs to infringe upon copyrights, trademarks, or other proprietary rights. This includes ensuring that the content generated by GAI and LLMs does not infringe upon the rights of third parties.

4.5 Transparency

Users must be transparent about the use of GAI and LLMs and disclose their involvement in content generation or analysis where appropriate. This includes providing proper attribution and informing users when GAI or LLM-generated content is presented.

4.6 Accountability

Users must be accountable for their use of GAI and LLMs and take responsibility for the outcomes generated by these technologies. This includes monitoring the performance of GAI and LLMs, addressing any potential issues, and ensuring that GAI and LLMs are used in a manner consistent with this Policy.

5. Training and Awareness

All employees, contractors, and third-party vendors who engage with GAI and LLMs must receive appropriate training and education on this Policy, the ethical use of GAI and LLMs, and applicable laws and regulations.

6. Monitoring and Enforcement

ComplexDiscovery OÜ will periodically review and monitor the use of GAI and LLMs to ensure compliance with this Policy. Any violations of this Policy may result in disciplinary action, up to and including termination of employment or termination of contracts with third-party vendors.

7. Policy Review and Updates

This Policy will be reviewed and updated periodically to ensure that it remains relevant and effective in addressing the evolving landscape of GAI and LLM technology and related compliance requirements.

8. Current GAI and LLM Tool Usage

ComplexDiscovery OÜ recognizes the value of GAI and LLM tools in streamlining content creation processes and enhancing the overall quality of its research, writing, and editing efforts. To this end, ComplexDiscovery OÜ regularly employs GAI tools, including ChatGPT, Claude, DALL-E2, and Midjourney, to assist, augment, and accelerate the development and publication of both new and revised content in posts and pages (initiated beginning in late 2022).

In addition to using these tools internally, ComplexDiscovery.com also provides a ChatGPT-powered AI article assistant for its users. This feature leverages LLM capabilities to generate relevant and valuable insights related to specific page and post content published on ComplexDiscovery.com. By offering this AI-driven service, ComplexDiscovery OÜ aims to create a more interactive and engaging experience for its users, while ensuring responsible and ethical use of GAI and LLM technologies in line with this Policy.

9. Contact Us

If you have questions or comments about this notice, you may contact our Data Protection Officer (DPO), Rob Robinson, by email at privacy@complexdiscovery.com.

*Assisted by GAI and LLM Technologies

 

Have a Request?

If you have information or offering requests that you would like to ask us about, please let us know, and we will make our response to you a priority.

ComplexDiscovery OÜ is a highly recognized digital publication focused on providing detailed insights into the fields of cybersecurity, information governance, and eDiscovery. Based in Estonia, a hub for digital innovation, ComplexDiscovery OÜ upholds rigorous standards in journalistic integrity, delivering nuanced analyses of global trends, technology advancements, and the eDiscovery sector. The publication expertly connects intricate legal technology issues with the broader narrative of international business and current events, offering its readership invaluable insights for informed decision-making.

For the latest in law, technology, and business, visit ComplexDiscovery.com.

 

Generative Artificial Intelligence and Large Language Model Use

ComplexDiscovery OÜ recognizes the value of GAI and LLM tools in streamlining content creation processes and enhancing the overall quality of its research, writing, and editing efforts. To this end, ComplexDiscovery OÜ regularly employs GAI tools, including ChatGPT, Claude, Midjourney, and DALL-E, to assist, augment, and accelerate the development and publication of both new and revised content in posts and pages published (initiated in late 2022).

ComplexDiscovery also provides a ChatGPT-powered AI article assistant for its users. This feature leverages LLM capabilities to generate relevant and valuable insights related to specific page and post content published on ComplexDiscovery.com. By offering this AI-driven service, ComplexDiscovery OÜ aims to create a more interactive and engaging experience for its users, while highlighting the importance of responsible and ethical use of GAI and LLM technologies.